Duties of the Executive Officers

 

a. President: i. Presides over all meetings of the Association. ii. Administers programs as formulated by the Executive and Directors. iii. Evaluates the effectiveness of the Association's programs and makes recommendations to the rest of the Executive and Directors. iv. Consults with the directors and executive to establish Association objectives, formulate and approve policies and programs of the Association v. Assists in the selection of the Association's staff. vi. Reviews staff and Executive recommendations and reports. vii. Directs, motivates and develops skills of Executive and personnel to foster productivity, growth and high morale. viii. Maintains awareness of developments affecting objectives and policies of the Association. ix. Provides for administration controls, such as reports and audit. x. Analyzes economics, social and legal trends as they might relate to the Association. xi. Represents the Association in negotiations, at conventions, seminars and other official functions of the Associations. xii. Meets and consults with Department of Family and community services and other Federal and Provincial Government Departments and agencies on behalf of the Association. b. Vice-Presidents: i. Presides over meetings in the absence of the President and assumes all the delegated responsibilities, as designated by the president. ii. Assists in the formulation, promotion and implementation of policies and objectives of the Association. iii. Promotes membership participation in the Association's activities. iv. Consults and collaborates with representatives of other agencies or organizations. v. With the other Executive, plans, organizes and promotes activities of the Association. vi. Reviews and advises on the requirement and procurement of new equipment and materials, and ensure that facilities and equipment are kept in good condition. vii. Assists in the preparation of budgets. viii. Assists in the organizing of meetings, seminars and workshops of the Association. c. Secretary: i. Assists in the co-ordination of programs as developed by the Executive, Directors and members to promote and implement policies and objectives of the Association. ii. Circulates program criteria to members and public. iii. Co-ordinates the production of the Association's publications and assists in the preparation of publicity releases. iv. With the approval of the executive, organizes committees and aids them in attaining objectives. v. Maintains official records. vi. Assists in the preparation of Association's reports. vii. Maintains an accurate record of all organizations meetings and distributes minutes of said meetings within 30 days of the next meeting. viii. Assists in answering correspondence for the Association. ix. Makes arrangements for the Association's meetings and assists in the preparation of agendas and gives notice of the Association's meetings. x. Assures the availability of the Association's approved policy statements and regulations to the Executive, Directors and membership General and to other persons or groups with interests in the Association. xi. Acts as custodian of the Association's documents, contracts, minutes, and all general records other than those kept by the Treasurer. xii. Maintains current register of names and addresses of all members and keeps membership directory up to date xiii. At the end of term of office, turns over all records in an up to date and orderly fashion d. Treasurer: i. Plans and administers with the approval of the Executive, the Association’s accounting system. ii. Provides to the Association, records of assets, liabilities and financial transactions. iii. Advises the Association’s Executive and Board on accounting problems. iv. Assists in preparation of budgets. v. Maintains an accurate record of organizations transactions such as cash disbursements, travel, salaries, insurance charges, office supplies, purchases, overhead expenses, etc. vi. Prepares financial statements for presentation to the Executive board and membership of the Association. vii. Assists in the formulation, promotion and implementation of the policies and objectives of the Association. viii. Acts as custodian of all financial records of the Association.
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